📋 GovPay ERP - Pending Modules

📋 ERP Modules Development Roadmap

Comprehensive development plan for remaining GovPay ERP modules - Track daily progress

Total Modules 11
Completed 2
Pending 9
Est. Duration 18 Weeks

📝 Today's Tasks -

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📊

All Modules Status Overview

Module Priority Est. Duration Dependencies Status Progress
Payroll (VII CPC) High - - ✅ Complete 100%
Leave Management High - - ✅ Complete 100%
Attendance High 2 Weeks Employee 📋 Planned 0%
HRMS High 3 Weeks Employee, Attendance 📋 Planned 0%
Finance High 3 Weeks Payroll 📋 Planned 0%
Student Management Medium 2 Weeks Organization 📋 Planned 0%
Hostel Management Medium 2 Weeks Student 📋 Planned 0%
Purchase & Inventory Medium 2 Weeks Vendor, Finance 📋 Planned 0%
Asset Management Medium 2 Weeks Purchase 📋 Planned 0%
GST Module Low 1 Week Finance, Vendor 📋 Planned 0%
Vendor Management Medium 1 Week Organization 📋 Planned 0%
📅

Recommended Development Order

Phase 0: Foundation (Completed)

Payroll (VII CPC) + Leave Management - Already built

Phase 1: Attendance Module (Week 1-2)

Biometric integration, shift management, regularization workflow

Phase 2: HRMS Module (Week 3-5)

Recruitment, training, performance appraisal, document management

Phase 3: Vendor Management (Week 6)

Vendor master, registration, rating system

Phase 4: Finance Module (Week 7-9)

Budget, accounting, vouchers, bank reconciliation

Phase 5: Purchase & Inventory (Week 10-11)

Indent, PO, GRN, stock management

Phase 6: Asset Management (Week 12-13)

Asset register, depreciation, maintenance tracking

Phase 7: Student Management (Week 14-15)

Admission, academic records, fee management

Phase 8: Hostel Management (Week 16-17)

Room allocation, mess, fee collection

Phase 9: GST Module (Week 18)

GSTR filing, input credit, reconciliation

⏰ Module 1: Attendance Management

High Priority

Purpose: Track employee attendance, integrate biometric devices, manage shifts, and handle LWP deductions in payroll.

📦 Data Models

AttendanceRecord

employeeId, date, inTime, outTime, status (P/A/L/H/WO), shiftId, biometricData, remarks

Shift

name, startTime, endTime, graceMinutes, halfDayHours, fullDayHours, isNightShift

AttendanceRegularization

employeeId, date, requestedStatus, reason, approvalStatus, approvedBy

Holiday

name, date, type (National/Restricted/Optional), applicableFor

BiometricDevice

deviceId, location, ipAddress, lastSync, status

AttendanceSummary

employeeId, month, year, presentDays, absentDays, halfDays, lateCount, lwpDays

🔗 API Endpoints

GET /api/attendance - List attendance records with filters
POST /api/attendance/mark - Mark attendance manually
POST /api/attendance/bulk-upload - Bulk upload from biometric
GET /api/attendance/summary/:month/:year - Monthly attendance summary
POST /api/attendance/regularization - Request regularization
PUT /api/attendance/regularization/:id/approve - Approve/reject regularization
GET /api/shifts - List all shifts
POST /api/shifts - Create shift
GET /api/holidays - List holidays
POST /api/holidays - Create holiday
POST /api/biometric/sync - Sync biometric device data

📝 Development Phases

📋 Phase 1 Backend Models & Basic CRUD

  • Create AttendanceRecord, Shift, Holiday models
  • Create attendance.routes.js with basic CRUD
  • Implement mark attendance API
  • Implement monthly summary calculation
Est: 3 days

📋 Phase 2 Regularization & Approval Workflow

  • Create AttendanceRegularization model
  • Implement regularization request API
  • Implement approval workflow
  • Email notifications on approval/rejection
Est: 2 days

📋 Phase 3 Biometric Integration

  • Create BiometricDevice model
  • Implement device sync API (ZKTeco/eSSL format)
  • Bulk attendance upload from device logs
  • Auto-calculate late marks, overtime
Est: 3 days

📋 Phase 4 Frontend Components

  • Attendance dashboard with calendar view
  • Mark attendance form
  • Regularization request form
  • Approval list for managers
  • Monthly attendance report
  • Shift master management
Est: 4 days

📋 Phase 5 Integration with Payroll

  • LWP calculation integration with SalaryCalculator
  • Attendance lock before payroll processing
  • LOP (Loss of Pay) deduction rules
Est: 2 days

👥 Module 2: HRMS (Human Resource Management)

High Priority

Purpose: Complete HR lifecycle - recruitment, onboarding, training, performance appraisal, transfers, promotions, retirement.

📦 Data Models

JobRequisition

department, position, vacancies, qualifications, status, approvalChain

Candidate

name, email, phone, resumeUrl, appliedFor, interviewStatus, ratings

Interview

candidateId, panelMembers, scheduledAt, feedback, result, offerDetails

Training

title, type, trainer, startDate, endDate, participants, completionStatus

PerformanceAppraisal

employeeId, period, selfRating, managerRating, goals, achievements, finalRating

TransferOrder

employeeId, fromDept, toDept, effectiveDate, reason, status

PromotionRecord

employeeId, fromLevel, toLevel, effectiveDate, orderNo, remarks

EmployeeDocument

employeeId, docType, fileName, fileUrl, uploadedAt, verifiedBy

Grievance

employeeId, category, description, status, assignedTo, resolution

SeparationRequest

employeeId, type (Resignation/Retirement/VRS), lastWorkingDay, exitStatus

🔗 API Endpoints

GET /api/hrms/requisitions - List job requisitions
POST /api/hrms/requisitions - Create job requisition
GET /api/hrms/candidates - List candidates
POST /api/hrms/candidates - Add candidate
POST /api/hrms/interviews - Schedule interview
PUT /api/hrms/interviews/:id/feedback - Submit interview feedback
POST /api/hrms/onboard/:candidateId - Convert candidate to employee
GET /api/hrms/trainings - List trainings
POST /api/hrms/trainings - Create training program
GET /api/hrms/appraisals - List performance appraisals
POST /api/hrms/appraisals - Create appraisal cycle
PUT /api/hrms/appraisals/:id/submit - Submit self-appraisal
POST /api/hrms/transfers - Create transfer order
GET /api/hrms/documents/:employeeId - Get employee documents
POST /api/hrms/documents/:employeeId - Upload employee document
POST /api/hrms/grievances - Submit grievance
POST /api/hrms/separation - Initiate separation

📝 Development Phases

📋 Phase 1 Recruitment Module

  • JobRequisition, Candidate, Interview models
  • Requisition approval workflow
  • Candidate tracking pipeline
  • Interview scheduling & feedback
Est: 4 days

📋 Phase 2 Onboarding & Documents

  • Convert candidate to employee workflow
  • Document upload & verification
  • Onboarding checklist tracking
  • Auto email notifications
Est: 3 days

📋 Phase 3 Training Management

  • Training model & CRUD APIs
  • Training calendar
  • Participant enrollment
  • Completion certificates
Est: 3 days

📋 Phase 4 Performance Appraisal

  • Appraisal cycle configuration
  • Self-assessment forms
  • Manager review workflow
  • Goal setting & tracking
  • Final rating calculation
Est: 4 days

📋 Phase 5 Transfers & Promotions

  • Transfer order management
  • Promotion records
  • Integration with payroll (pay fixation)
Est: 2 days

📋 Phase 6 Grievance & Exit

  • Grievance portal
  • Separation workflow (resignation, retirement, VRS)
  • Exit interview
  • Full & final settlement integration
Est: 3 days

📋 Phase 7 Frontend Components

  • Recruitment dashboard
  • Training calendar UI
  • Performance appraisal forms
  • Employee profile with documents
  • HR reports & analytics
Est: 5 days

💰 Module 3: Finance & Accounts

High Priority

Purpose: Double-entry accounting, budget management, voucher processing, bank reconciliation, financial reports.

📦 Data Models

ChartOfAccount

code, name, type (Asset/Liability/Income/Expense), parentId, isActive

FinancialYear

startDate, endDate, status (Open/Closed), isLocked

Budget

fyId, accountHead, allocatedAmount, revisedAmount, utilizedAmount

Voucher

voucherNo, type (Receipt/Payment/Journal/Contra), date, entries[], status

VoucherEntry

voucherId, accountId, debit, credit, narration, partyRef

BankAccount

bankName, accountNo, ifscCode, branch, accountType, balance

BankTransaction

bankAccountId, date, type, amount, reference, reconciled

Invoice

invoiceNo, partyId, items[], totalAmount, taxAmount, status

Receipt

receiptNo, from, amount, mode (Cash/Cheque/NEFT), againstInvoice

PaymentAdvice

paymentNo, to, amount, bankAccountId, chequeNo, status

🔗 API Endpoints

GET /api/finance/accounts - Chart of accounts
POST /api/finance/accounts - Create account head
GET /api/finance/budgets - List budgets
POST /api/finance/budgets - Create/update budget
GET /api/finance/vouchers - List vouchers
POST /api/finance/vouchers - Create voucher
PUT /api/finance/vouchers/:id/approve - Approve voucher
GET /api/finance/ledger/:accountId - Account ledger
GET /api/finance/trial-balance - Trial balance report
GET /api/finance/balance-sheet - Balance sheet
GET /api/finance/income-expenditure - Income & expenditure
POST /api/finance/bank-reconciliation - Bank reconciliation
POST /api/finance/year-end - Year-end closing

📝 Development Phases

📋 Phase 1 Chart of Accounts & Setup

  • ChartOfAccount, FinancialYear models
  • Standard CoA template for govt organizations
  • Financial year management
Est: 2 days

📋 Phase 2 Budget Management

  • Budget allocation by account head
  • Budget revision workflow
  • Budget vs actual tracking
  • Budget utilization alerts
Est: 3 days

📋 Phase 3 Voucher Processing

  • Voucher model with double-entry
  • Receipt, Payment, Journal, Contra vouchers
  • Voucher approval workflow
  • Auto voucher numbering
Est: 4 days

📋 Phase 4 Bank Integration

  • BankAccount, BankTransaction models
  • Bank statement import
  • Bank reconciliation module
  • Cheque printing
Est: 3 days

📋 Phase 5 Financial Reports

  • Day book / Cash book
  • Account ledger
  • Trial balance
  • Income & Expenditure statement
  • Balance sheet
  • Fund flow statement
Est: 4 days

📋 Phase 6 Payroll Integration

  • Auto voucher from payroll processing
  • Salary disbursement entries
  • TDS payment entries
  • NPS contribution entries
Est: 2 days

📋 Phase 7 Frontend Components

  • ChartOfAccount tree view
  • Budget dashboard
  • Voucher entry forms
  • Report viewers with export
  • Bank reconciliation UI
Est: 5 days

🎓 Module 4: Student Management

Medium Priority

Purpose: Student admission, academic records, fee management, certificates, report cards for educational institutions (AECS, KVS, etc.).

📦 Data Models

Student

admissionNo, name, dob, class, section, parentInfo, address, photo

AcademicYear

year, startDate, endDate, status, currentTerm

Class

name (I-XII), sections[], classTeacher, subjects[]

Subject

name, code, type (Core/Elective), maxMarks, passMarks

ExamSchedule

examName, class, subjects[], startDate, endDate

StudentMarks

studentId, examId, subjectId, marksObtained, grade, remarks

FeeStructure

class, feeType, amount, dueDate, applicable

FeePayment

studentId, feeType, amount, paidDate, receiptNo, mode

StudentAttendance

studentId, date, status, remarks

Certificate

studentId, type (TC/Character/Bonafide), issueDate, content

🔗 API Endpoints

GET /api/students - List students
POST /api/students/admission - New admission
GET /api/students/:id - Student profile
PUT /api/students/:id/promote - Promote to next class
GET /api/classes - List classes
GET /api/exams - Exam schedules
POST /api/exams/:id/marks - Enter marks
GET /api/students/:id/report-card - Generate report card
GET /api/fees/structure - Fee structure
POST /api/fees/collect - Collect fee
GET /api/students/:id/fee-dues - Fee dues
POST /api/certificates/generate - Generate certificate

📝 Development Phases

📋 Phase 1 Student Master & Admission

  • Student, Class, AcademicYear models
  • Admission form & workflow
  • Student search & listing
  • Student profile page
Est: 3 days

📋 Phase 2 Academics & Exams

  • Subject, ExamSchedule, StudentMarks models
  • Exam schedule management
  • Marks entry interface
  • Grade calculation
Est: 3 days

📋 Phase 3 Fee Management

  • FeeStructure, FeePayment models
  • Fee collection interface
  • Receipt generation
  • Defaulter list
  • Fee concession management
Est: 3 days

📋 Phase 4 Reports & Certificates

  • Report card generation (PDF)
  • Transfer Certificate
  • Character Certificate
  • Bonafide Certificate
  • Class-wise reports
Est: 3 days

📋 Phase 5 Frontend Components

  • Student dashboard
  • Admission form wizard
  • Marks entry grid
  • Fee collection counter
  • Report card viewer
Est: 4 days

🏠 Module 5: Hostel Management

Medium Priority

Purpose: Hostel room allocation, mess management, fee collection, in/out register for residential schools.

📦 Data Models

Hostel

name, type (Boys/Girls), warden, capacity, floors

Room

hostelId, roomNo, floor, capacity, occupancy, amenities

RoomAllocation

studentId, roomId, bedNo, fromDate, toDate, status

MessMenu

day, breakfast, lunch, snacks, dinner, isVeg

MessBill

studentId, month, year, days, rate, totalAmount, status

HostelFee

studentId, feeType, amount, dueDate, paidDate

OutpassRequest

studentId, fromDate, toDate, reason, approvedBy, status

VisitorLog

studentId, visitorName, relation, inTime, outTime

🔗 API Endpoints

GET /api/hostels - List hostels
GET /api/hostels/:id/rooms - Room availability
POST /api/hostels/allocate - Allocate room
PUT /api/hostels/reallocate - Room change
GET /api/mess/menu - Weekly menu
POST /api/mess/bill/generate - Generate mess bill
POST /api/hostels/outpass - Request outpass
PUT /api/hostels/outpass/:id/approve - Approve outpass
POST /api/hostels/visitor - Log visitor

📝 Development Phases

📋 Phase 1 Hostel & Room Setup

  • Hostel, Room models
  • Floor plan visualization
  • Room status tracking
Est: 2 days

📋 Phase 2 Room Allocation

  • RoomAllocation model
  • Allocation workflow
  • Room change requests
  • Vacancy reports
Est: 2 days

📋 Phase 3 Mess Management

  • MessMenu, MessBill models
  • Menu scheduler
  • Monthly bill generation
  • Mess attendance (optional)
Est: 3 days

📋 Phase 4 Fee & Reports

  • Hostel fee collection
  • Outpass & visitor log
  • Occupancy reports
  • Fee defaulter list
Est: 2 days

📋 Phase 5 Frontend Components

  • Room allocation board
  • Mess menu display
  • Outpass approval UI
  • Hostel dashboard
Est: 3 days

🤝 Module 6: Vendor Management

Medium Priority

Purpose: Vendor registration, empanelment, rating, blacklisting, payment tracking.

📦 Data Models

Vendor

name, gstin, pan, address, contactPerson, email, phone, category

VendorDocument

vendorId, docType (GST/PAN/Registration), fileUrl, verifiedBy

VendorRating

vendorId, orderId, quality, delivery, pricing, overallRating

VendorBlacklist

vendorId, reason, fromDate, toDate, orderRef

VendorPayment

vendorId, invoiceNo, amount, tdsDeducted, netAmount, status

VendorCategory

name, description, approvalRequired

🔗 API Endpoints

GET /api/vendors - List vendors
POST /api/vendors - Register vendor
GET /api/vendors/:id - Vendor profile
PUT /api/vendors/:id/verify - Verify vendor
POST /api/vendors/:id/rate - Rate vendor
POST /api/vendors/:id/blacklist - Blacklist vendor
GET /api/vendors/:id/payments - Payment history
GET /api/vendors/categories - Vendor categories

📝 Development Phases

📋 Phase 1 Vendor Master

  • Vendor, VendorCategory models
  • Vendor registration form
  • GSTIN validation
  • Document upload
Est: 2 days

📋 Phase 2 Rating & Blacklist

  • VendorRating, VendorBlacklist models
  • Rating submission workflow
  • Blacklist management
Est: 2 days

📋 Phase 3 Payment Tracking

  • VendorPayment model
  • TDS calculation (194C, 194J)
  • Payment advice generation
Est: 2 days

📋 Phase 4 Frontend Components

  • Vendor registration wizard
  • Vendor directory
  • Rating dashboard
  • Payment tracker
Est: 2 days

📦 Module 7: Purchase & Inventory

Medium Priority

Purpose: Purchase indent, quotation, PO, GRN, stock management, ABC analysis.

📦 Data Models

Item

code, name, category, unit, hsnCode, gstRate, reorderLevel

ItemCategory

name, parentId, description

Indent

indentNo, department, items[], requiredBy, status, approvedBy

Quotation

quotationNo, vendorId, indentRef, items[], totalAmount, validity

PurchaseOrder

poNo, vendorId, items[], terms, deliveryDate, status

GRN (Goods Receipt Note)

grnNo, poRef, receivedItems[], inspectionStatus, storeEntry

Stock

itemId, storeId, quantity, lastUpdated

StockMovement

itemId, type (In/Out), quantity, refDoc, date

Store

name, location, incharge, type (Main/Sub)

IssueSlip

issueNo, requestedBy, items[], issuedBy, date

🔗 API Endpoints

GET /api/inventory/items - Item master
POST /api/inventory/items - Create item
GET /api/purchase/indents - List indents
POST /api/purchase/indents - Create indent
PUT /api/purchase/indents/:id/approve - Approve indent
GET /api/purchase/quotations - List quotations
POST /api/purchase/quotations - Add quotation
POST /api/purchase/quotations/compare - Quotation comparison
POST /api/purchase/orders - Create PO
GET /api/purchase/orders/:id/print - Print PO
POST /api/inventory/grn - Create GRN
GET /api/inventory/stock - Stock status
POST /api/inventory/issue - Issue items
GET /api/inventory/reorder-report - Reorder level alerts

📝 Development Phases

📋 Phase 1 Item Master & Store

  • Item, ItemCategory, Store models
  • Item master with HSN codes
  • Category hierarchy
  • Store setup
Est: 2 days

📋 Phase 2 Purchase Process

  • Indent, Quotation, PurchaseOrder models
  • Indent approval workflow
  • Quotation entry & comparison
  • PO generation & print
Est: 4 days

📋 Phase 3 Inventory Management

  • GRN, Stock, StockMovement models
  • GRN entry with inspection
  • Stock ledger maintenance
  • Issue slip workflow
Est: 3 days

📋 Phase 4 Reports

  • Stock register
  • Reorder level alerts
  • ABC/VED analysis
  • Consumption reports
Est: 2 days

📋 Phase 5 Frontend Components

  • Item master grid
  • Indent form
  • Quotation comparison UI
  • PO print template
  • Stock dashboard
Est: 4 days

🏢 Module 8: Asset Management

Medium Priority

Purpose: Fixed asset register, depreciation calculation, maintenance tracking, disposal management.

📦 Data Models

Asset

assetCode, name, category, location, purchaseDate, cost, currentValue

AssetCategory

name, depreciationMethod, depreciationRate, usefulLife

AssetDepreciation

assetId, fyId, openingValue, depreciationAmount, closingValue

AssetTransfer

assetId, fromLocation, toLocation, transferDate, approvedBy

AssetMaintenance

assetId, maintenanceType, date, cost, vendor, remarks

AssetDisposal

assetId, disposalType (Sale/Scrap/Donation), date, saleAmount

AssetVerification

assetId, verificationDate, verifiedBy, condition, remarks

AssetInsurance

assetId, policyNo, insurer, premium, validFrom, validTo

🔗 API Endpoints

GET /api/assets - Asset register
POST /api/assets - Add asset
GET /api/assets/:id - Asset details
POST /api/assets/depreciation/calculate - Calculate depreciation
GET /api/assets/depreciation/schedule - Depreciation schedule
POST /api/assets/:id/transfer - Transfer asset
POST /api/assets/:id/maintenance - Log maintenance
POST /api/assets/:id/dispose - Dispose asset
POST /api/assets/verification - Physical verification
GET /api/assets/reports/category-wise - Category-wise report

📝 Development Phases

📋 Phase 1 Asset Master

  • Asset, AssetCategory models
  • Asset registration form
  • Asset code generation
  • Category-wise depreciation rates
Est: 2 days

📋 Phase 2 Depreciation

  • AssetDepreciation model
  • SLM & WDV depreciation calculation
  • Yearly depreciation run
  • Depreciation schedule
Est: 3 days

📋 Phase 3 Transactions

  • AssetTransfer, AssetMaintenance, AssetDisposal models
  • Transfer workflow
  • Maintenance log
  • Disposal process
Est: 3 days

📋 Phase 4 Verification & Insurance

  • Physical verification module
  • QR code/barcode for assets
  • Insurance tracking
Est: 2 days

📋 Phase 5 Frontend Components

  • Asset register grid
  • Asset detail view
  • Depreciation dashboard
  • QR code printing
  • Asset reports
Est: 3 days

📊 Module 9: GST Compliance

Low Priority

Purpose: GST return filing, input credit management, e-invoice generation, reconciliation.

📦 Data Models

GSTReturn

returnType (GSTR-1/3B/9), period, status, filedDate, arnNo

GSTInvoice

invoiceNo, invoiceDate, partyGstin, taxableValue, cgst, sgst, igst

GSTInputCredit

vendorGstin, invoiceNo, taxAmount, eligible, utilized

EInvoice

irn, invoiceRef, qrCode, signedJson, status

GSTReconciliation

period, books, gstr2a, difference, status

HSNSummary

hsnCode, description, quantity, taxableValue, taxAmount

🔗 API Endpoints

GET /api/gst/returns - List GST returns
POST /api/gst/gstr1/generate - Generate GSTR-1
POST /api/gst/gstr3b/generate - Generate GSTR-3B
GET /api/gst/input-credit - Input credit ledger
POST /api/gst/e-invoice/generate - Generate e-invoice
GET /api/gst/reconciliation - ITC reconciliation
GET /api/gst/hsn-summary - HSN-wise summary

📝 Development Phases

📋 Phase 1 GST Data Collection

  • GSTInvoice model integration with purchase/sales
  • HSN mapping for items
  • Auto GST calculation
Est: 2 days

📋 Phase 2 Return Generation

  • GSTR-1 (outward supplies)
  • GSTR-3B (summary return)
  • GSTR-9 (annual return)
  • JSON export for GSTN portal
Est: 3 days

📋 Phase 3 E-Invoice & ITC

  • E-invoice generation (IRN)
  • Input credit tracking
  • ITC reconciliation with GSTR-2A
Est: 2 days

📋 Phase 4 Frontend Components

  • GST dashboard
  • Return filing status
  • ITC ledger view
  • Reconciliation UI
Est: 2 days
⏱️

Estimated Development Effort Summary

Module Backend Days Frontend Days Total Days
Attendance 10 4 14 days
HRMS 19 5 24 days
Finance 18 5 23 days
Student Management 12 4 16 days
Hostel Management 9 3 12 days
Vendor Management 6 2 8 days
Purchase & Inventory 11 4 15 days
Asset Management 10 3 13 days
GST Module 7 2 9 days
TOTAL 102 days 32 days 134 days (~6 months)

* Estimates assume single developer, add 20% buffer for testing & bug fixes.